How do you stop words from being split across two lines in Word/Powerpoint?

My friend asked me to take a look at a weird issue on her Word application. No matter what she did, her words are somehow splitting onto new lines. Which left the half of her words at the first line, and the rest was at the following line.

After I searched the Internet, and hopefully can share the below steps to correct this issue above.

  1. Close Word (or the Office product you had issues)
  2. Navigate to Start –> Programs –> Microsoft Office –> Microsoft Office Tools –> Microsoft Office Language Settings
  3. Add Japanese, or Chinese (don’t ask why, just do it)
  4. Navigate to the slide master.  Navigate to Line Spacing (or Line Breaks) in your menu (or ribbon), usually in Format — Paragraph section.
  5. You will notice a tab for Asian Language support.  Uncheck the second check-box (Allow Latin text to wrap in the middle of a word). If it is Unchecked when you first saw it, highlight your words, then check and uncheck again.
  6. You’re all set.
  7. Navigate to Start –> Programs –> Microsoft Office –> Microsoft Office Tools –> Microsoft Office Language Settings and remove Japanese if you’d like.

Good luck!

5 thoughts on “How do you stop words from being split across two lines in Word/Powerpoint?

  1. Laura Gibson

    Here is another possible solution:
    http://www.pptfaq.com/FAQ01006_PowerPoint_adds_odd_linebreaks-_breaks_lines_in_odd_places_or_in_the_middle_of_words.htm

    Your text might have no-break spaces instead of normal spaces

    [Tip of the hat to Alvaro in the Microsoft Answers forum for finding this one]

    If the spaces in your text have for some reason been replaced with non-breaking spaces, PowerPoint sees the entire text as one word, so it will break it in odd places when it’s forced to keep the text within the bounds of the text box.

    You can copy/paste the text into Word, which has more sophisticated search/replace features and replace the non-breaking spaces with regular spaces, then copy/paste it back into PowerPoint.

    Or to replace non-breaking spaces throughout the presentation, try this:

    In any text box, enter a non-breaking space (hold down the ALT key while you enter 0160 on the numeric keypad).
    Select and copy the non-breaking space character you just entered.
    On the Home tab | Editing group | click Replace.
    Click in the “Find what:” text box of the dialog that appears then press Ctrl+V; this pastes a non-breaking space into the text box.
    Click in the “Replace with:” text box and press the space bar.
    Click Replace All to replace all non-breaking spaces with regular ones.

    Or you can run this bit of VBA on the selected text box(es) to replace all non-breaking spaces with regular spaces:

    Sub GenericTextReplace()

    Dim sFindString As String
    Dim sReplaceString As String

    Dim oRng As ShapeRange
    Dim oSh As Shape
    Set oRng = ActiveWindow.Selection.ShapeRange

    ‘ EDIT THESE AS NEEDED
    sFindString = Chr$(160) ‘ nonbreaking space
    sReplaceString = ” ”

    For Each oSh In oRng
    With oSh.TextFrame.TextRange
    While InStr(.Text, sFindString) > 0
    Debug.Print .Replace(sFindString, sReplaceString)
    Wend
    End With
    Next

    End Sub

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  2. Zimo

    I copied the text from word file into my gmail account, sent it to myself, then opened that e mail and copied the text from the e mail into new word document, and it worked 🙂

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  3. RedCardinal

    Much easier solution – In Word 2010 turn on paragraph marks (backwards P in Paragraph section) – you’ll see a lot of little superscript ‘o’s or degree symbols before a lot of words (this usually happens when you copy & paste, or save a PDF as a .doc)

    > Go to ‘Replace’ (or Find/Replace in earlier Word versions)
    > in ‘Find What:’ – type – ^s
    > in ‘Replace with:’ – press space bar once
    > Click ‘Replace All’

    Walaa – all broken words are fixed!!!!!!!!!!!! Yeah!

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